You are currently not logged in. If you want to make a reservation, please log in with your Aalto University account, using link in top menu bar.
TILA is the resource booking system for AYY's rental facilities. You can make the reservation in the calendar-view after logging in with your Aalto ID.
In case you don’t have an Aalto account, you can make a reservation request via this form.
AYY's reservation calendar for sauna, banquet and recreational facilities is open for six months at a time. The booking calendar for next spring from Mon 6.1.2025 to Sun 3.8.2025 will open soon.
AYY's internal actors, subject associations and associations have the right to make bookings in advance. After the pre-booking rounds, the calendar will open for all reservations on Tuesday 17.12. at 12 noon.
Booking round schedules can be found here.
Starting 12th December 2023, private bookers pay the facility rent at the time of booking.
1. Make the reservaation via the calendar view.
2. After making the reservation, Tila directs the booker to the Paytrail payment service, where payment is made using banks' online payment buttons or debit and credit cards. Associations and external bookers still receive an invoice.
If the reservation is not paid within 15 minutes, the reservation expires and disappears from the Tila calendar.
Associations are to choose "invoice" as the paying method.
3. Wait for the booking to be confirmed. Reservations are confirmed manually by member services at least once a week.
Unconfirmed reservations will be confirmed if the event does not violate the rules of usage, so you can wait for the reservation to be confirmed.
If you wish to cancel the event, you can do it in the Tila system 14 days before the event date, when the space rent will return to the payment method you chose. The cancellation period is 14 days, and reservations canceled later than this will not be refunded.
4. You can access the space with an access code. The code only works when the reservation has been confirmed. You need a physical key for the van. The keys must be picked up during office opening hours that are on Mondays, Wednesdays and Fridays 12:00-15:00.
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CHANGES IN THE TILA SYSTEM
Changes to the usage times and prices of Vaasankatu, Pelitila Pelimanni, Takka cabinet and van from 12 December 2023
Daytime use of the Vaasankatu cabinet is given up and the facility can be booked Sun-Thurs 10am-10pm and Fri-Sat 10am-11pm. The new rental price for extended use is 200 €.
Only one reservation per day is accepted for Pelitila Pelimann and Takkakabinett. The new opening hours are Sun-Thurs 10am-10pm and Fri-Sat 10am-11pm and the rental price is 100 €.
AYY's van is available only for 24h rent periods, starting at 12 noon and ending at 11:59 the next day. The rental price of the package for the rental period is 70 €.
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Van booking:
Important information for all bookings:
Also read: Usage rules for the Student Union’s rental facilities
Access to all AYY's one-time rental facilities is by access code (except for the van).
You can see the code in the TILA system by clicking "Show code" on your reservation.
The access code will only work if the booking has been confirmed by the member services.
If your access code does not work:
1. Check that the status of your booking is "confirmed". If your booking is "confirmed".
2. Click on "Change code"
3. Call AYY Member Services (Mon-Thu 12-16, Fri 12-15) and arrange to collect the physical key from the service office
4. Call the Securitas door-opening service on 0600 13513. The call costs 8,21 snt/call + pvm/mpm. Be prepared to present your ID and the TILA booking view or confirmation email. PLEASE NOTE! Unnecessary door opening costs will be charged to the customer.
From December 8th 2023, reservations cannot be made at Tila for the same day. For example, starting at 00:00 on Tuesday, you cannot make reservations for Tuesday from 00:00 to 24:00.
After Friday 12:00, reservations cannot be made for the weekend from Friday 12:00 to Sunday 24:00.
This way we can ensure the confirmation of the reservation and the availability of the cleaning service.
The booking calendar is always open six months at a time. Currently, reservations can be made until 5.1.25.
The booking calendar for the 2025 spring season for the period Mon 6.1.2025 - Sun 3.8.2025 will open for individual bookers after the pre-booking rounds for associations starting Wed 18.12. at 12 noon.
AYY associations and internal operators have the right to pre-book the one-time rental facilities.
The pre-booking round for associations is from 18 to 27 November 24 and the round-up on 28 November at 16.30.
The advance booking round for other associations is from 2 December to 11 December and the round-up is on 12 December at 16.30.
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The principles of data processing in TILA reservation system have changed. Starting 25th March 2024, the name of the group that has made a reservation, the name of the event and the group's email address will be visible to all users logged into TILA.
The groups' details will be displayed in the calendar view, by clicking on the facility reservation. This feature has been requested to facilitate communication between users.
The change does not apply to personal reservations made by individuals. If the association has someones personal email address in its contact details, we recommend changing it to a more generic one, for example board@association.fi or chairperson@guild.fi. You can update the contact address in the Group Management page of Tila or by contacting ayy@ayy.fi.
By continuing to use the Account, you agree to the Terms of Use update.
If you are a new student, you can book facilities at student prices from the beginning of the autumn term on 1 Aug, once the Tila system recognizes you as an attending student.
If you graduated during the summer and will not enroll for the autumn term 2024, you can book facilities at student prices until 31 Aug 2024.
Most AYY´s saunas hava an electric stove you can turn on by pressing the switch in the sauna facility.
The switch must be pressed for a few seconds until a red light above the button lights up.
The exception to this is the small side of the Rantasauna, which has a wood stove.
You can heat up the sauna during the times listed below. It is not possible to turn the heat up earlier, even if you take extra hours to the beginning of your facility reservation.
These are the times when you can heat up the sauna:
AYY has paid more attention to the accessibility and reachability of rental facilities. Some of the facilities are nearly accessible, and we also now provide more information on accessible facilities in advance. These changes make the facilities more accessible to all users. We want to take equality into account in our operations. More information can be found from Accessibility summary and the pages of each facility in our website.