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TILA is the resource booking system for AYY's rental facilities. You can make the reservation in the calendar-view after logging in with your Aalto ID.
In case you don’t have an Aalto account, you can make a reservation request via this form.
The booking calendar for AYY’s rental saunas, event venues, and recreational spaces are open for six months at a time. The booking calendar is now open for bookings up to 4 Jan 2026. The booking calendar for spring 2026 opens in december 2025.
Reservations cannot be made at Tila for the same day. For example, starting at 00:00 on Tuesday, you cannot make reservations for Tuesday from 00:00 to 24:00.
After Friday 12:00, reservations cannot be made for the weekend from Friday 12:00 to Sunday 24:00. This way we can ensure the confirmation of the reservation and the availability of the cleaning service.
Starting 12th December 2023, private bookers pay the facility rent at the time of booking.
1. Make the reservaation via the calendar view.
2. After making the reservation, Tila directs the booker to the Paytrail payment service, where payment is made using banks' online payment buttons or debit and credit cards. Associations and external bookers still receive an invoice.
If the reservation is not paid within 15 minutes, the reservation expires and disappears from the Tila calendar.
Associations are to choose "invoice" as the paying method.
3. Wait for the booking to be confirmed. Reservations are confirmed manually by member services at least once a week.
Unconfirmed reservations will be confirmed if the event does not violate the rules of usage, so you can wait for the reservation to be confirmed.
If you wish to cancel the event, you can do it in the Tila system 14 days before the event date, when the space rent will return to the payment method you chose. The cancellation period is 14 days, and reservations canceled later than this will not be refunded.
4. You can access the space with an access code. The code only works when the reservation has been confirmed. You need a physical key for the van. The keys must be picked up during office opening hours that are on Mondays, Wednesdays and Fridays 12:00-15:00.
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CHANGES IN THE TILA SYSTEM
AYY's van is available only for 24h rent periods, starting at 12 noon and ending at 11:59 the next day. The rental price of the package for the rental period is 70 €.
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Van booking:
Important information for all bookings:
Also read: Usage rules for the Student Union’s rental facilities
Access to all AYY's one-time rental facilities is by access code (except for the van).
You can see the code in the TILA system by clicking "Show code" on your reservation.
The access code will only work if the booking has been confirmed by the member services.
If your access code does not work:
1. Check that the status of your booking is "confirmed". If your booking is "confirmed".
2. Click on "Change code"
3. Call AYY Member Services (Mon-Thu 12-16, Fri 12-15) and arrange to collect the physical key from the service office
4. Call the Securitas door-opening service on 0600 13513. The call costs 8,21 snt/call + pvm/mpm. Be prepared to present your ID and the TILA booking view or confirmation email. PLEASE NOTE! Unnecessary door opening costs will be charged to the customer.
Faults and defectsof the venues come to AYY´s attention via user feedback, as many if the defects only become visible via the usage od he facility. So please send us a message so that we can fix the issues!
If you notice any defects once you arrive, please indicate it in the checklist.
If the problem occurs later during the evening, please report it using thid form or by e-mail to tilat@ayy.fi. Thank you!
Most AYY´s saunas hava an electric stove you can turn on by pressing the switch in the sauna facility.
The switch must be pressed for a few seconds until a red light above the button lights up.
You can heat up the sauna once you get access to the facility. PLEASE NOTE! Adding extra hours to the beginning of your reservation does not affect the heating schedule of the stove, as heating is always possible from 12 noon at the earliest.
The exception to this is the small side of the Rantasauna, which has a wood stove.
The maximum heating time of the sauna is 8 hours. If the sauna is set to heat at 12 o'clock, it will automatically turn off at 8 p.m. It is not possible to extend the heating time. The sauna will automatically turn off at 03:00 at the latest, regardless of the heating start time.
If you are a new student, you can book facilities at student prices from the beginning of the autumn term on 1 Aug, once the Tila system recognizes you as an attending student.
If you graduated during the summer and will not enroll for the autumn term 2025, you can book facilities at student prices until 31 Aug 2025. Please note that after graduation, your Aalto ID will no longer work and you will no longer be able to log in to Tila to receive your access code to the venue. Please contact ayy@ayy.fi in time to receive your access code by email.
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AYY is simplifying the booking for rental facilities by standardising user hours and rental prices. Changes will take effect on 1 Jan 2025. The price changes will not affect reservations that have already been made; those bookings will remain valid at the price in effect at the time of booking. The new user hours and sauna heating schedules will apply from 1 Jan 2025 onward, without exceptions.
The changes do not apply to all facilities. More information here.
The principles of data processing in TILA reservation system have changed. Starting 25th March 2024, the name of the group that has made a reservation, the name of the event and the group's email address will be visible to all users logged into TILA.
The groups' details will be displayed in the calendar view, by clicking on the facility reservation. This feature has been requested to facilitate communication between users.
The change does not apply to personal reservations made by individuals. If the association has someones personal email address in its contact details, we recommend changing it to a more generic one, for example board@association.fi or chairperson@guild.fi. You can update the contact address in the Group Management page of Tila or by contacting ayy@ayy.fi.
By continuing to use the Account, you agree to the Terms of Use update.
AYY has paid more attention to the accessibility and reachability of rental facilities. Some of the facilities are nearly accessible, and we also now provide more information on accessible facilities in advance. These changes make the facilities more accessible to all users. We want to take equality into account in our operations. More information can be found from Accessibility summary and the pages of each facility in our website.